RBPFMS software is an IT Tool developed for managing information relating to RBM based project plans, log frame, action plan and to capture data relating to the plan implementation resulting in generating monitoring information required for an effective monitoring of development programs.

MASTER DATA

1. PROJECT INFO

Project Title, Project Identification Number, Term of the project, Project Start Date, Budget Years and Contact info details are collected.

1.1 LOG FRAME STRUCTURE

Logical interventions and their major classifications used in the project log frame are decided in this stage

1.2 TARGET INFO

 Fixing of number of tiers Various target information as to their group name, sub groups within the main group and basic target names are assigned .

1.3 GEOGRAPHICAL INFO

Geographical divisions used in the project are fixed i.e Country, State, District and Location Various name of the geographical divisions are entered in the system as master info.

1.4 RESOURCE INFO

Resources required for the activities of the project are classified into Human Resources, Movable Assets, Consumable Resources, IEC Materials and other resources are detailed with the name of the resource, resource identification number, resource type and basic info related to the resource.

2. LOGICAL FRAMEWORK ANALYSIS

2.1 Setting of Log Frame Structure:

First the logical framework structure is decided with respect to the number of tiers and their names.

The no of tiers including sub-inputs is limited to five.

2.LOGICAL INTERVENTION DETAILS

Logical intervention details are collected. This process can be made easy through cutting and pasting of information from MS-EXCEL spreadsheets.Impact, Outcome, Results and Inputs are classified according to the tier and a code is generated for each logical intervention and necessary explanations added to these as needed.

2.2 RESULTS PLAN

Indicators expected out of the project interventions are listed against each intervention. This is a qualitative information which is also quantified.

2.3 MEANS OF VERIFICATION

Verifiable sources of such indicators are assigned . Information in a tabular form in ms-excel or ms-word can be transferred to LFA using cut/paste.

2.4 ASSUMPTIONS

Hypothetical assumptions to achieve results are to be filled in this column. Information in a tabular form in ms-excel or ms-word can be transferred to LFA using cut/paste.

3. ACTION PLAN

Plan of action in respect of each inputs should be assigned with regard to the time frame for each event, target planned in quantity, resource requirements, areas of action and personnel responsible for such actions.

4. FINANCE PLAN

Cost implication for the inputs of the project are given through finance plan. 

5. UPDATES

1. ACTION UPDATE: 

Activity commencement , activity completion, target achieved, resources utilized, learnings, etc are updated into the system in a periodic manner.

2. FINANCE UTILISATION: 

Finance utilized for each activity in a select month are captured. 

3. INDICATORS PRESENT:

 Indicators identified in the project are captured into the system with quantitative details and the period of their occurrence .

REPORTS

The software facilitates tracking of events, deviation from event plans, resource plans, cost plans , target plans and their impact plan.Important reports like Event dairy, Resource Log Book, Cost Schedules, Cost analysis, Impact indicators and Action Plan can be generated .

MONITORING INFORMATION SYSTEM

This software generates the following reports:

6. IMPORT AND EXPORT OF DATA

Data from distantly located projects can be imported into the consolidation software used at the Apex Level Office via e-mail from projects through data export utility